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- 1. Multiple Choice
Storing records on paper may offer ease of access to information. E.g., storing in a filing cabinet in one's office.
TRUE
FALSE
- 2. Multiple Choice
Records are efficiently managed if they can be found quickly and without fuss or bother, when they are needed.
TRUE
FALSE
- 3. Multiple Choice
Duties of a records management clerk include:
I. Monitoring borrowed files
II. Filing documents
III. Keeping the filing area tidy
IV. Retrieving documents
I, II and III only
I, II and IV only
I, III and IV only
all of the above
- 4. Multiple Choice
A useful method of securing loose papers is to use:
A divider
A treasury tag
A card index
A folder
- 5. Multiple Choice
You keep your customer records in alphabetical order by name. Documents about Professor John McKay should be filed under:
P
J
M
K
- 6. Multiple Choice
Access is likely to be restricted to files that have information containing:
I. Future business plans
II. Customer names and addresses
III. Supplier invoices
IV. Staff salaries
I and II onIy
I and III only
I and IV only
II and III only
- 7. Multiple Choice
Scanning and saving documents for access by computer is called:
centralised filing
electronic filing
decentralised filing
automated filing
- 8. Multiple Choice
Records management is the systematic control of records, from the creation or receipt of the record to its final disposition.
TRUE
FALSE
- 9. Multiple Choice
Documents that have no value to the organization are still considered records and should be kept.
TRUE
FALSE
- 10. Multiple Choice
What is filling?
the process of finding records and or information
retrieving the collections of brochure
the action of arranging records in a predetermined sequence
sorting the books
- 11. Multiple Choice
Pre-sorting is the first step in processing information
TRUE
FALSE
- 12. Multiple Choice
Which if the following is NOT a duty of a records management clerk
•preparing documents
•processing storage
•managing records
•retrieving information/records
- 13. Multiple Choice
What is the tool for affixing a number to a document sheet?
- 14. Multiple Choice
Which of the following is not an archival equipment?
- 15. Multiple Choice
The best way to dispose of files to ensure confidentiality is
Archive them
Throwing them in the garbage bin
by Microfilming
By burning and shredding
- Answer choicesTagsAnswer choicesTags