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9th -
University
Chapter 11: Fire Prevention Records and Record Keeping
25 questions
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- 1. Multiple Choice
Inspection reports, notices of violation, plan review letters, permit applications are all examples of:
public records.
trade secrets.
public disclosures.
trade records.
- 2. Multiple Choice
Within the federal and state legal systems, there exists a complex set of laws and regulations regarding the __________ of public records.
management and retention
disclosure
destruction
All of the above
- 3. Multiple Choice
Although not necessarily available to the general public, all of the following are public records EXCEPT:
fire investigation reports.
witness statements.
personal emails.
autopsy reports.
- 4. Multiple Choice
__________ of the United States Code contains the federal laws regarding public records within the federal government.
Title 1
Title 10
Title 44
Title 75
- 5. Multiple Choice
In 1967, the __________ opened the workings of government to the public and gave Americans access to the records of federal agencies.
Sunshine Act
Public Records Act
Freedom of Information Act
Information Management Act
- 6. Multiple Choice
Generally, which type of record is NOT excluded from freedom of information and public access laws?
Medical records
Notices of violation
Ongoing criminal investigations
Items affecting national security
- 7. Multiple Choice
Many state statutes have been amended in the wake of the events of September 11, 2001, to include __________ in the list of exemptions from freedom of information and public access laws.
correspondence pertaining to plan review
birth certificates
items affecting national security
notices of violation
- 8. Multiple Choice
__________ are protected under the freedom of information and public access laws.
All public records
Permit applications
Trade secrets
Autopsy reports
- 9. Multiple Choice
Allowing trade secrets to be released is:
illegal and unethical.
required by the Freedom of Information Act.
required by Sunshine laws.
ethical and necessary.
- 10. Multiple Choice
Meetings of the governing body and appointed boards and commissions must also comply with:
freedom of information and public access laws.
character recognition laws.
the Information Management Act.
the Liberty Information Act.
- 11. Multiple Choice
__________ is another name for freedom of information laws.
Liberty information laws
Trade secret laws
Sunshine laws
Character recognition laws
- 12. Multiple Choice
The ability to locate which type of record is essential to criminal and civil actions and can affect the outcome of a case?
Inspection records
Plan review records
Investigation records
All of the above
- 13. Multiple Choice
Failure to retain the records in accordance with the regulations is a:
disciplinary action.
moral dilemma.
gray area.
criminal act.
- 14. Multiple Choice
Which of the following is NOT true of data regarding employee productivity, numbers and types of inspections, investigations, plan review activities, and public education programs?
It can be used to justify additional staff and resources.
It can be used to track employee performance.
It can be used as a basis for cost recovery or user fees.
It can be used by only the fire prevention bureau.
- 15. Multiple Choice
Which is NOT an example of a records management system?
File cabinet
Computer database
A telephone
Stack of business cards
- 16. Multiple Choice
Which is NOT a characteristic of an effective records management system?
Reliability
Complexity
Efficiency
Ease of use
- 17. Multiple Choice
Which is a positive feature of using a paper records management system?
It must be manipulated manually.
It must be searched manually.
It must be filed by hand.
It is transportable.
- 18. Multiple Choice
Which of the following does NOT apply to a computerized IMS?
It must be written for the code adopted by the jurisdiction.
It must have the capacity to be modified to reflect code updates.
It must the legal requirements for reporting inspections, including written notices for violations.
Its data must be manipulated by hand.
- 19. Multiple Choice
__________ is software that “reads” written documents when scanned and digitizes characters.
Optical character recognition
A records management system
A management indicator
A productivity recorder
- 20. Multiple Choice
Determining what data to collect and track is the __________ step in designing an electronic record keeping system.
first
second
third
final
- 21. Multiple Choice
Which is NOT a potential use of a computerized IMS?
The ability to access building construction details
The ability to upload data collected in the field
The ability to access data when the power is out
The ability to quickly generate reports
- 22. Multiple Choice
Which of the following is NOT important to the success of an electronic IMS?
Identifying the needs of the organization and selecting the system that best fits those needs
Testing the system before going online
Training the users
Ensuring that the system is very complex
- 23. Multiple Choice
Optical media such as CD-ROM and WORM have an estimated life of about __________ years.
5
10
20
30
- 24. Multiple Choice
You are in charge of implementing an electronic IMS at a fire prevention bureau and are reviewing available technologies. Which of the following options sounds like the best solution?
This technology will not be supported with future updates, but it is the cheapest solution.
This technology is high tech and “smart,” but it will require changing effective operating procedures.
This technology meets legal and organizational needs, but it will require training of personnel.
This technology doesn’t conform to the legal requirements of the jurisdiction for public records, but it meets the needs of the organization.
- 25. Multiple Choice
Fire prevention bureaus within city fire departments should conform to the financial records system in use by their __________ finance department counterparts.
state
city
county
federal
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